To: Department Managers
From: Margaret Langley
Date: December 27
Subject: Extended-absence greeting
Attachment: Sample message #5
Dear Managers, In preparation for upcoming holiday when offices will be closed, I'd to remind you that company policy reuires each of our departmnets to replace the traditional greeting on their voice messaging systems with an extended-absence greeting that will play next week when callers are diverted to voice mail. This will involve making a new recording, saving it to the system, and programming the system to activate the recording at the cloae of our business day on Friday. Once you activate the extended-absence greeting, it will override the tradional greeting through the holiday.
The attached document contains the text of the greeting you should record. This is the same text we have used in the past, but as usual, the dates have been changed to reflect the current closure. Please use this document to record your holiday greeting. Make sure you activate it before you leave for the day on Friday.
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